Job Title: Executive Assistant
Job Grade: 42
Division: Compliance
Department: Compliance
Hiring Manager: Jim Rohrbacher
Recruiter: Cynthia Pearson
Location(s): Washington
Posting Deadline Date: 02/15/2008
LINK
http://sh.webhire.com/servlet/av/jd?ai=508&ji=2166453&sn=A
Description:
Reach Your Peak with ICMA-RC, a FINANCIAL SERVICES LEADER in public sector employee retirement products and services. Headquartered in Washington, DC, our Financial Services corporation manages over $32 billion in retirement plan assets for more than 700,000 individuals. We are constantly looking for ways to create new opportunities to serve our participants. We are oriented toward problem solving. Our culture is values-driven, Associate-friendly, energetic, proactive, and committed to quality and leadership in providing the Financial Services tools to build retirement security for public sector employees. We have the capacity and financial strength to always think long-term, and we use technology to remain smart and nimble. We are terrific navigators, have extraordinary vision and we love to win in our highly competitive financial services marketplace. We have an extraordinary talent base, and we invite you to consider ICMA-RC ' an opportunity to Reach Your Peak.
Primary Objective and Purpose:
Under minimal supervision, provide information management and administrative support for Senior/Managing Vice Presidents in a confidential manner.
Occasional travel may be required.
Essential Functions:
' Provide administrative and production support. Type, copy, route mail, and coordinate with other support staff to ensure smooth implementation of activities.
' Maintain Senior Vice President's and Vice President's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel. Notify attendees and make necessary arrangements.
' Assist Senior Vice President, and Vice President by reading, researching and routing correspondence; drafting signature ready letters and memoranda. Handle correspondence, follow up on pending issues and prepare summary information for review. Authorized to make some decisions on routine matters as directed.
' Communicate and help coordinate information and guidelines from Senior Vice President to individuals and departments.
' Research, and prepare reporting materials (documents, spreadsheets or presentations) for special projects as determined by Senior Vice President.
' As appropriate, interact with Board of Directors and Board of Trustees in scheduling meetings and events. Prepare and proof board presentation materials.
' Answer Senior Vice President's and Vice President's telephones and respond or redirect inquiries and/or take messages as appropriate.
' Establish, manage and maintain an effective and efficient file system. Maintain confidential data.
' Greet and attend to visitors prior to meetings scheduled with Senior Vice President, Vice President and other staff.
' Update Senior Vice President, Vice President, and other staff as appropriate, on progress of tasks/projects assigned and communicate results.
' Provide some or all of the above services to other division staff as directed by the Senior Vice President and Vice President.
For your well-being, we offer an exceptional compensation and benefits package that features a highly competitive salary, a 401(k) Plan with a potential employer contribution of 10% per year, annual bonus opportunities for all Associates, and a conveniently located, welcoming, business casual workplace.
For your career, we offer tuition reimbursement, professional development courses, seminars, career enrichment assignments, mentoring programs and a record of enterprise growth that creates continuing opportunities for career advancement.
If you have the following credentials, we encourage you to apply:
' Some post High School training required
' 3 to 5 years related executive administrative support experience
' Fast and accurate typing skills
' Ability to maintain strict confidentiality and represent ICMA-RC
at highest level. Requires discretion and judgement.
' Advanced word processing and spreadsheet proficiency (Microsoft
Word, Excel and Powerpoint)
' Excellent grammar and language skills, accurate spelling and
proofing skills
Consider ICMA-RC, and respond in strictest confidence. ICMA-RC is an Equal Opportunity Employer that values diversity in the workplace. Minorities and women are encouraged to apply. We look forward to hearing from you.
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