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Operates a computer, transcribes dictation (machine transcription and/or shorthand) and other office equipment as required.
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Prepares correspondence, memoranda and other legal documents, drafts standard correspondence, memoranda and other documents utilizing ability to proofread for grammatical, typographical or spelling errors.
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Receives and directs telephone calls from clients and other callers to appropriate person, taking messages if necessary.
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Schedules appointments and maintains attorney calendar, if necessary; makes travel arrangements as necessary and gives a copy of travel schedule to receptionist for use when secretary is unavailable.
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Greets clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; has the interpersonal skills necessary in order to communicate and follow instructions respectively from a diverse group of clients, attorneys and staff and provide public information with ordinary courtesy and tact.
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Opens new files, requests conflict of interest checks and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
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Assists attorney in preparing timesheets; maintains a copy for attorney.
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Maintains a current version of attorney client list.
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Demonstrates the ability to organize and prioritize numerous tasks and complete them under time constraints.
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Under takes initiative to learn updated versions of existing computer software and/or new software as necessary for the efficient processing of firm related work.
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Is expected to answering incoming telephone calls when the receptionist is unavailable.
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Schedules services of court reporters, couriers, special transportation, etc.
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Is knowledgeable of local court filing procedures.
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Is responsible for set up and clean up of conference rooms for client meetings as well as reserving the conference rooms in advance.
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Reads, sorts and date stamps incoming mail. Makes copy of original correspondence and pleadings before distribution and places in case correspondence and/or pleadings files.
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Ensures that incoming mail is timely delivered to the appropriate person.
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Is knowledgeable about the firm, its attorneys and areas of practice.
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Acts as liaison between attorneys and clients, other attorneys/staff members in attorney’s absence.
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Is resourceful – knows where and how to gather needed information.
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Assists/seeks assistance for clients in attorney’s absence, if so required.
